• Download & Read SIGA LAW
SIGA TV

PROCUREMENT OF CONSULTANCY SERVICES TO SUPPORT THE DEVELOPMENT AND UPDATE OF STANDARD OPERATING POLICIES AND PROCEDURES (SOPPS)

 

 

STATE INTERESTS AND GOVERNANCE AUTHORITY (SIGA)

NATIONAL COMPETITIVE TENDERING (NCT)

REQUEST FOR EXPRESSION OF INTEREST (EOI)

 

PROCUREMENT OF CONSULTANCY SERVICES TO SUPPORT THE DEVELOPMENT AND UPDATE OF STANDARD OPERATING POLICIES AND PROCEDURES (SOPPS)

– REF. NO.:GR/SIGA/GHASORG/CS/002/2024)

  • BACKGROUND

The State Interests and Governance Authority (SIGA) Act, 2019 (Act 990) mandates the Authority to Promote within the framework of Government policy, the efficient or where applicable profitable operations of the specified entities. To carry out this object, the Authority is enjoined:

  1. 4(b) to ensure adherence to the terms and conditions of the Annual Performance Contract signed by the Authority with the State-owned Enterprises and the Other Specified Entities.
  2. 4(c) monitor and evaluate the performance of joint venture companies: and
  • 4(e) to prepare and submit, to the Minister, an annual assessment report on the governance and institutional performance of the Specified Entities.

Additionally, the Administration of the Authority (SIGA) is premised on the SIGA Act, 2019 (Act 990) which states:

  1. 15(1) The Board may, on the recommendation of the Director General establish divisions of the Authority that are necessary for the effective performance of the functions of the Authority.
  2. 15(2) The Board shall assign the Authority’s staff to head the Authority’s divisions.

Also, Section 19 and Section 20 of the SIGA Act, 2019 (Act 990) specifies the appointment of 2 General Managers who shall be responsible for one of the following:

  1. 20(1)(a) Operations; and
  2. 20(1)(b) Finance and Administration.

 

In executing the administrative mandate of the Authority, Nine (9) Divisions were created for performance of the functions of the Authority. There is the need to review the current Standard Operating Policies and Procedures (SOPPs) and develop new and improved versions which will govern and guide divisional workflows and work practices. This will ensure the Authority establishes systems and processes that meet international best practices to lead by example and to assist the SOEs/JVCs/OSEs in their performance.

Therefore, reviewing the current SOPPs and developing newer version will set the Authority on the right path in achieving its objectives and functions. This will also ensure improvements are made to the existing system to enable the Authority to contribute meaningfully to the vision of the government.

 

In view of the above, SIGA with funding from the “Agence Francaise de Developpment” and in collaboration with Expertise France (EF) intends to engage the services of an experience Firm to Evaluate the existing SOPPs, hold interactive sections with the Divisions of the Authority, and develop new SOPPs.

2.0             PROJECT OBJECTIVE

The overall objective of the assignment is to bring improvements to the existing policies and procedures which govern and guide workflow and work practices of the Authority.

 

Specifically, the Consulting Firm is expected to:

  1. Review the existing SOPPs of the Authority.
  2. Review the SIGA Act, SIGA’s Strategic Plan and hold technical meetings with Divisional teams on work culture, flow and practices.
  3. Develop an action plan and document progress and agreements leading to the preparation of the Divisional SOPPs.
  4. Develop first draft SOPPs for the Nine (9) Divisions of the Authority.
  5. Submit first draft SOPPs to SIGA Management and hold at least one review session with SIGA Management.
  6. Present Final Draft SOPPs to SIGA management.

3.0             SCOPE OF SERVICE

The Consulting firm’s work consists mainly of four (4) parts, to:

  • Review the existing SOPPs of the Authority.
  • Review the SIGA Act, Strategic Plan and hold meetings with divisional and other staff,
  • Coordinate the Preparation of the First Draft SOPPs for the Nine Divisions of SIGA; and
  • Hold a review session with SIGA management/Technical team on the Draft SOPPs before submitting final draft SOPPs.

Precisely,

  1. Review the existing SOPPs of the Authority to document and provide information on the processes, tools and systems used in the exercise of Divisional functions. The review shall include the institutional arrangements and the methodologies used by each Division and the policies and procedures to execute their functions.
  2. Review the existing SIGA Act, SIGA Strategic Plan and hold technical meetings with Divisional teams to document and provide information on the synchrony between the SIGA Act and Strategic Plan, which will enable a proper understanding of the effect of the current SOPPs in divisional work flows and practices. Meetings with select Divisional teams will enable a real and wider understanding of the impact of SOPPs on divisional functions and workflows. This will provide a path to developing frameworks for the SOPPs.
  3. Develop First Draft SOPPs for all Nine (9) Divisions of SIGA. The Consulting firm shall develop a first draft SOPPs which will capture the mood and expectations of all Nine Divisions of the Authority, relative to the Authority’s legal mandate and Strategic Plan. The Consulting firm will provide update to the Management of SIGA on the progress of the SOPPs preparation in line with the reporting requirement.
  4. Hold at least one review session with select SIGA team on the first Draft SOPPs prior to submitting final draft. The Consulting firm shall be required to submit the first draft SOPPs and hold at least one technical review meeting with select team from SIGA, to capture and iron out all lingering and outstanding issues. This will lead to submission of the Final Draft.


The Consulting firm will identify and describe the most appropriate and efficient methodology and approach for designing and developing the operational manual. SIGA Divisions have respective operational manuals, policies and procedures which the consultant will enhance and harmonize. The process will involve review of secondary literature, consultations and discussions with SIGA staff and relevant stakeholders. The Consulting firm will facilitate a validation workshop for the draft SOPPs (including relevant annexures or templates). Participants of this workshop will be representatives of SIGA Divisions and key stakeholders. After the validation workshop, the Consulting firm will incorporate all findings and suggestions in the final operational manual.

 

4.0             SELECTION CRITERIA

The State Interests and Governance Authority now invites eligible firms to express their interest by providing evidence of the following eligible documents for shortlisting.

 

  1. Business Registration Certificates
  2. VAT Registration Certificate
  3. Valid Tax Clearance Certificate
  4. Valid SSNIT Clearance Certificate
  5. Evidence of Public Procurement Authority (PPA) Registration / Valid Certificate
  6. Certified Audited Accounts for the past three (3) years (i.e., 2020, 2021 & 2022)
  7. Firms Profile indicating relevant experience with references
  8. Firms will be made to sign statement of integrity, eligibility, environmental and social responsibility (Kindly visit SIGA website siga.gov.gh to download)

This Request for Expression of Interest (EOI) will be conducted through the procedures specified in the Public Procurement Act, 2003 (Act 663 as amended). The method of evaluating the RFP will be the Quality and Cost Based Selection (QCBS) and in the Guidelines of the Public Procurement Authority (PPA) of the Republic of Ghana.

5.0     DURATION OF SERVICE

The duration for the completion of assignment shall be no longer than six (6) months. The assignment is expected to commence one (1) week after the contract award.

 

 

6.0    SUBMISSION

Interested firms may obtain further information at the address below during office hours from 09:00 to 17:00 hours GMT, Monday to Friday.

Expression of interest shall be in English and must be delivered in a written form in five (5) hard copies (one original and four copies) with an electronic copy on pen drive in a sealed envelope and clearly marked ‘EXPRESSION OF INTEREST FOR PROCUREMENT OF CONSULTANCY SERVICES TO SUPPORT THE DEVELOPMENT AND UPDATE OF STANDARD OPERATING POLICIES AND PROCEDURES (SOPPS) and submit to the Procurement Office of SIGA, First Floor Room 111 in person, or by courier by 16:00 hours GMT on or before Thursday 28th March, 2024.

 

Please Note: Alternatively, electronic submission via the email provided below can be accepted.

 

The Director-General

State Interests and Governance Authority

  1. O. Box M 393 Ministries – Accra

Tel: +233 244 895 900

E-mail: frank.ademan@siga.gov.gh

 

 

Share this:
Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors
Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors
About US

The beginning of what is now the State Interests and Governance Authority, SIGA is traceable to the State Enterprise Secretariat (SES), which was incorporated in 1965 under a Legislative Instrument (L.I. 47).

The core mandate of the State Enterprise Secretariat was to promote within the framework of Government policy, the efficient and profitable operations of Statutory Corporations engaged in trade and industry.

Our Services
Recent Post
Follow us!

© 2023 SIGA. All rights reserved.